# How to manage multiple Gmail accounts > Manage multiple Gmail accounts with the account switcher, a Chrome profile per account, mail fetching or delegation. Each shares something different. Source: https://mosaicbrowser.com/guides/manage-multiple-gmail-accounts ## How to manage multiple Gmail accounts To manage multiple Gmail accounts, add each one with Add account under your profile picture and switch between them, or give each account its own Chrome profile so their cookies and settings never mix. For a shared inbox, Gmail's delegation lets up to 10 people read and send from one personal account. ![Several Gmail accounts, kept apart, beside a screenshot: the Mosaic profiles table: names, coloured tags, proxy locations and a Start button on each row](https://mosaicbrowser.com/covers/manage-multiple-gmail-accounts.webp) You can manage multiple Gmail accounts in four ways, and the choice comes down to what the accounts are allowed to share: - The account switcher: every account in one browser, on one set of cookies. - A Chrome profile per account: separate cookies, the same computer. - Check mail from other accounts: up to 5 other inboxes read inside one. - Delegation: up to 10 people working in one personal account, none of them holding its password. Holding several accounts is allowed, and Google publishes the steps for signing in to more than one at a time. The Circumvention section of the Gmail Program Policies forbids "creating or using multiple accounts or other methods intended to engage in a behavior that was previously prohibited" ([Gmail Program Policies](https://support.google.com/mail/answer/16734397?hl=en), read 2 November 2026): a second account opened to keep doing what got the first one disabled. Mosaic keeps accounts you are entitled to run apart; it does not change what a platform allows. ## Option 1: the account switcher From Google's page [Sign in to multiple accounts at once](https://support.google.com/accounts/answer/1721977?hl=en), read 2 November 2026: 1. Sign in to Google on your computer. 2. Click your profile picture or initial at the top right. 3. Choose **Add account** and sign in to the second account. 4. To move between them, open the same menu and pick the account. Every account here lives in one browser, under one set of cookies. Google's page is candid about what follows: "if you're signed in to two accounts and you open a new browser window, we aren't sure which account you want to use", and in those cases it "might apply settings from your default account, like its Web & App Activity and Ads Personalization settings". The default account is usually the one you signed in with first. For a personal address and a newsletter address, that is fine. For a client's inbox next to your own, it means a link from an email can open in the wrong account, and the client's mailbox shares a browser with your personal history. Mosaic is a desktop app Email yourself the link and open it on your computer. [How it works: Matched to the exit](https://mosaicbrowser.com/features/exit-matching) ## Option 2: one Chrome profile per account Chrome profiles split bookmarks, history, passwords and cookies. Google lists "keep your different accounts, like work and personal, separate" as one of the reasons to make one ([Manage Chrome with multiple profiles](https://support.google.com/chrome/answer/2364824?hl=en), read 2 November 2026). Click the profile icon at the top right, choose **Add Chrome profile**, and sign in to one Gmail account inside it. Each window now holds one account, so there is no default account to fall back to. What a Chrome profile cannot split is the computer under it. Gmail in profile 1 and Gmail in profile 2 read the same screen size, graphics card, font list and timezone, and both arrive from your home IP address. For your own personal and work mail on your own laptop, nobody minds. For five clients' inboxes it puts five people's accounts on one machine; each of those signals, and what separates it, is in [how to manage multiple accounts without getting linked](https://mosaicbrowser.com/guides/how-to-manage-multiple-accounts-without-getting-linked). ## Option 3: read several inboxes in one place Gmail can pull other inboxes into one, from two different places. - **On the web**, Settings › See all settings › Accounts and import has **Check mail from other accounts**. Google's page says you can add up to 5 email addresses this way, and that it is "making changes to Gmailify and POP support", so check the page before you build on it ([Add another email account](https://support.google.com/mail/answer/21289?hl=en), read 2 November 2026). - **In the Gmail app** on Android, iPhone or iPad, add each account under your profile picture, then open Menu › **All inboxes**. Reading in one place is not the same as running each account. You still sign in to every account somewhere, and its security alerts, filters and recovery settings stay with that account. ## Option 4: delegation for a shared inbox If three people need to work in one mailbox, Gmail's tool is delegation: Settings › See all settings › Accounts and Import, then **Add another account** under "Grant access to your account". It cannot be done from the Gmail app. A delegate reads, sends and deletes mail in your account, and what they send shows their own address. A personal @gmail.com account takes up to 10 delegates, a work or school account up to 1,000, and no delegate can change your password ([Delegate & collaborate on email](https://support.google.com/mail/answer/138350?hl=en), read 2 November 2026). ## Keep each account alive An account you only open twice a year can disappear. Google may delete a personal Google Account that has not been used for 2 years, and it adds a line for exactly this case: "If you have more than one Google Account set up on your device, you'll want to make sure each account is used within a 2-year period" ([Inactive Google Account Policy](https://support.google.com/accounts/answer/12418290?hl=en), read 2 November 2026). Reading or sending an email counts. A note in your calendar to sign in to each account once a year is enough. ## How to manage multiple Gmail accounts in Mosaic Mosaic covers the case Chrome profiles leave open, where each account belongs to a different client and should not share a computer with the next one. Each Mosaic profile has its own cookie jar, a fingerprint drawn from real hardware (screen, graphics card, fonts) and its own proxy exit, and its timezone and language are set from where that exit is ([exit matching](https://mosaicbrowser.com/features/exit-matching)). 1. Create a project for each client or role with **New project**, so its profiles sit together. 2. Click **New profile** for each Gmail account. Give it a proxy if the account should browse from a particular place; with no proxy it uses your own connection and location. 3. Start the profile and sign in to one Gmail account in it. Do not add a second account in that window, or you are back to Option 1. 4. In the profile editor, open the **Logins** tab, choose **Add login**, then **Two-factor secret or notes**, and paste the account's authenticator key. The companion inside that profile's browser then shows the codes for that account only. ![The Mosaic profiles table: names, coloured tags, proxy locations and a Start button on each row](https://mosaicbrowser.com/shots/profiles-list.png) *One profile per Gmail account, each with its own exit* ![The Mosaic companion inside a profile browser: notes, saved logins and two-factor codes for that profile](https://mosaicbrowser.com/shots/companion.png) *That account's logins and codes, inside its own browser* If every account is yours and you just want them tidy, Options 1 and 2 cost nothing and are enough. The step-by-step for the switcher on a computer, a phone and the Gmail app is in [how to sign in to multiple Gmail accounts at once](https://mosaicbrowser.com/guides/sign-in-to-multiple-gmail-accounts-at-once). How an agency lays out one project per client is in [Mosaic for agencies](https://mosaicbrowser.com/use-cases/agencies). ## Sources 1. [Google Account Help: Sign in to multiple accounts at once](https://support.google.com/accounts/answer/1721977?hl=en), read November 2, 2026 2. [Gmail Help: Gmail Program Policies](https://support.google.com/mail/answer/16734397?hl=en), read November 2, 2026 3. [Gmail Help: Add another email account on your computer](https://support.google.com/mail/answer/21289?hl=en), read November 2, 2026 4. [Gmail Help: Delegate & collaborate on email](https://support.google.com/mail/answer/138350?hl=en), read November 2, 2026 5. [Google Chrome Help: Manage Chrome with multiple profiles](https://support.google.com/chrome/answer/2364824?hl=en), read November 2, 2026 6. [Google Account Help: Inactive Google Account Policy](https://support.google.com/accounts/answer/12418290?hl=en), read November 2, 2026 ## Questions ### Is it against Google's rules to have more than one Gmail account? No. Google's own help pages explain how to sign in to several accounts at once. Its Gmail Program Policies forbid creating or using multiple accounts to repeat behaviour that was already prohibited. ### Can I see all my Gmail accounts in one inbox? In the Gmail app for Android, iPhone and iPad, All inboxes shows mail from every account added to the app. On the web, Check mail from other accounts can pull in up to 5 other addresses, though Google has announced changes to that POP support. ### What happens to a Gmail account I stop using? Google's Inactive Google Account Policy lets it delete a personal account that has not been used for 2 years. Signing in and reading or sending one email counts as activity. ### Should each Gmail account have its own browser? Yes, if they belong to different people, clients or roles. With several accounts in one browser, Google says it sometimes cannot tell which one you mean and may apply your default account's Web & App Activity and Ads Personalization settings. ## Related [How to sign in to multiple Gmail accounts at once](https://mosaicbrowser.com/guides/sign-in-to-multiple-gmail-accounts-at-once): Sign in to multiple Gmail accounts at once with Add account under your profile picture. For two inboxes side by side, open each in its own browser profile. [How to manage multiple accounts without getting them linked](https://mosaicbrowser.com/guides/how-to-manage-multiple-accounts-without-getting-linked): Accounts get linked by shared cookies, IPs, fingerprints and habits. Give each its own profile, exit and history, then test it before you trust it. [Anti-detect browser for agencies: a browser per client](https://mosaicbrowser.com/use-cases/agencies): An anti-detect browser for agencies puts every client in its own project and every client login in its own profile, with that client's exit and 2FA codes. [Match browser timezone to proxy exits, automatically](https://mosaicbrowser.com/features/exit-matching): No need to match browser timezone to proxy by hand: Mosaic sets each profile's timezone, language and location from the measured exit, before every launch. [Browser fingerprint: what a site can read about your machine](https://mosaicbrowser.com/glossary/browser-fingerprint): A browser fingerprint is the set of values a site reads about your browser and computer, which together recognize you without cookies. What goes into one.    ## Run this guide on your own accounts Every Mosaic profile is a fingerprint, a proxy exit and a cookie jar that agree with each other, kept on your computer. Free holds 3 profiles. Pro is $49 a month for any number. Mosaic is a desktop app Email yourself the link and open it on your computer.